Request Letter for Payment Release | Explore Format and Sample Letters (2024)

A payment release letter is written when you are yet to receive your payment. A request letter for payment release is supposed to be written from the receiver’s end. Although it might not be a happy occurence when your payment is blocked for a long time, you have to be very patient and respectful while writing the letter.

Table of Contents

• How to Write a Request Letter for Payment Release?
• Samples of Writing a Payment Release Letter
  • Request Letter for Release of Outstanding Payment
  • Payment Release Request Email
• Frequently Asked Questions on Request Letter for Payment

How to Write a Request Letter for Payment Release?

When your payment is due from your client or organisation, you can write a request letter for payment release. A request to release the payment can be done online or offline, and most conveniently, over calls. However, written communication is always preferred as it can be documented. So, writing a request letter for payment release or an email could be your best option. The letter is written similar to that of other formal letter formats.

The payment release letter would include information regarding the sender’s address as well as the receiver’s address, name, contact details, and the agreement papers (if any) are to be attached along with the letter. For a better understanding of the format, refer to the below-provided sample letters.

Samples of Writing a Payment Release Letter

Write a letter or an email to your client or your organisation to complete your payment referring to the samples provided.

Request Letter for Release of Outstanding Payment

Amrita Patel

UIY Technologies

Bangalore

18th February, 2022

Shubham Srivastava

Director of Finance

UI Solutions Pvt Ltd.

#36 A, Narayanapura

Bangalore

Sub: Request to release the outstanding payment

Respected Sir/Madam,

This is to bring to your notice that the amount for the issuance of laptops is still pending from your end. I had received your order for delivering 5 new HP Laptops to your office, and you had made only a part payment of Rs1,50,000. The laptops were delivered on the 10th of February, and the total bill amount is Rs.3,00,000 with the consignment number 7B7654BV. The balance payment of Rs1,50,000 is now due for a long time.

So, I request you to please release the payment as soon as possible. I have attached the bills for the laptop and the receipt of your payment. Do not hesitate to contact us in case you have any queries or inconveniences.

Thank you.

Regards,

Amrita Patel

UIY Technologies

Attachments:

• Payment receipt
• Bills for 5 laptops

Payment Release Request Email

To: first.last@email.com

Sub: Request for payment release

Dear Sir,

This is to inform you about the payment due against invoice number #45678. Your order of 25 pieces of wall hangings had been delivered at your location on the 10th of February, 2022 with order ID 234879. The advanced payment of Rs.5000 was made on 5th February. As discussed, you had assured to make the balance payment of Rs.15,000 by the 14th of February, which however has not been made yet.

I have attached the bills and receipt with the mail for your reference. I request you to please release the payment latest by 20th February 2022. I hope you cooperate with us. Please contact us if you have any queries.

Thank you.

Regards,

Dhruv Patel

The Painting World

Attachments:

• Bill
• Delivery mail and updates
• Advance payment receipt