Permission Letter | Format, Samples, Templates, How to Write A Permission Letter? (2024)

Permission Letter: A permission letter is a formal letter written to the higher authorities to get permission for any particular condition or for any upcoming plans. The reason to ask permission could be anything such as asking leave for holidays, going for a trip, attending a ceremony, etc. Usually, such letters are rotated in the working offices. The employee takes permission from his boss or supervisor for any plan or to attend a situation, where he/she is not available in the office during that period.

Although, the situation may occur that your boss does not agree to give permission, therefore it is necessary for you to write the letter effectively. One should keep in mind to address the letter to the right person always, who has the authority to give permission.

A permission letter is also written to the principal of schools or colleges asking permission to take leave or conduct an event. The letter should be written in a polite manner (using may I, could I, shall I).

To give the best ideas on how to write the permission letter we have provided samples and templates in this article. Let us go through them.

Get Other Types ofLetter Writinglike Formal, Informal and Different Types of Letter Writing Samples.

How To Write A Permission Letter?

The permission letter should be written by the individual to get the required permission. The permission letter should have the address of the sender and receiver, as it is an official letter. But sometimes it happens that the sender’s address is not mentioned in the permission letter. The reason behind this is that both the parties know each other very well within the same company.

The receiver address is the first thing that is mentioned in the letter. The address should be written in a proper sequence such as the First Name of the receiver, Designation, Organisation name, Street Address and City name with pin code.

Next to the address, the individual has to mention the reason behind writing the permission letter in the Subject. The subject line should have a minimum of 6-7 words. But it should not be too lengthy.

After the subject, the main content has to be written which should be according to the subject line. The individual should not get diverted from the subject. Explain in detail the reason to get permission. The words should be written in a very polite manner.

Now let us check the format of the permission letter.

Permission Letter Format

Every letter whether it is official or unofficial has to be written in a format. Sometimes people do not write the non-official letters in a format and use their own way of writing. But it is highly recommendable to write the official letters following a format. Permission letter is also an official letter which should be written in a proper format.

The format of the permission letter includes the following points:

  • Address: Usually, the receiver’s address is compulsorily written in the letter, but sometimes both the sender and receiver’s addresses are mentioned in the letter.
  • Salutation: The letter should have a proper salutation. The sender should write greetings to the receiver as a form of respect.
  • Subject: The reason should be briefed with few words
  • Body of the Letter: This is the main section of the letter where the sender has to write the reason in detail to the receiver. The letter should be written in a polite and convincing manner. It should be at least 2-3 paragraphs. Stick to the point and write the letter.
  • Closure: While closing the letter the person should mention the name, designation and signature. The sender can also provide some contact details if it is necessary.

Below is the general format of a permission letter.


[Name of the Receiver]





Salutation [Sir/Mam]


[Paragraph 1]

[Paragraph 2]

[Paragraph 3]

Thank you


[Sender’s Signature]

[Sender’s Name]


[Contact Details]

Permission Letter Template

Here we will see a template form of the permission letter to make it easy for you to write it. Find the below table with a template of the permission letter.

Permission Letter | Format, Samples, Templates, How to Write A Permission Letter? (1)

Permission Letter Samples

Since, we have already learned how to write the permission letter, how its format should be and what to include in the letter, we can go through some of the sample letters to get a good idea of writing the letter.

Permission Letter for Leave

Permission Letter | Format, Samples, Templates, How to Write A Permission Letter? (2)

Permission Letter to Principal from Parents

Sometimes the parents of students in the school write a letter addressing their principal to get permission on behalf of their children. Let us check a sample letter for the same.

Permission Letter | Format, Samples, Templates, How to Write A Permission Letter? (3)

Permission Letter for Event

In schools, colleges and offices, there are many events conducted for many purposes, such as annual day, carnivals, product launch, etc. The respective person who is responsible for conducting such events needs to take permission from the school principal, college deans and boss of the office. Therefore, we are presenting here the format of permission letters to conduct an event.

Permission Letter | Format, Samples, Templates, How to Write A Permission Letter? (4)

FAQ’s on Permission Letter

Question 1.
How to write permission letters for travel?

Mention the name and address of the receiver properly. Include the subject line stating the permission for travel. Greet the receiver using Sir/Mam. The body of the letter should stick to the subject line and should sound polite. Give a proper reason to travel and the time duration till when you will not be available. Also, make sure in your absence there will be no issues in work. Close the letter with thank you and mention your name and signature at last.

Question 2.
What is a copyright permission request letter?

A copyright permission request letter is a permission letter when one firm asks permission for the copyright of certain products or materials from another company. The sender should mention the name and address in detail, including contact details such as phone number, email if, fax number. Also, the receiver’s address should be mentioned exactly. Mention the detail of the product or article which you want to reuse. Also, mention the purpose of reusing it.

Question 3.
How to be polite in a permission letter?

To write the permission letter in a polite manner, we can use many words such as “May I”, “Could I”, “Shall I”, etc.

Question 4.
How to get leave permission?

Requesting leave from work for a period of time in a proper and polite manner can increase the chances of approval. There are also many other ways by which you can get permission for leave. For example,

  • An employee should know his/her rights to take a day off,
  • Make a personal request to your boss,
  • Give advance notice for leave so that arrangements can be done in your absence
  • Give a convincing reason for leaving
  • For medical leave, it is recommendable to attach the medical certificate provided by the doctor
Permission Letter | Format, Samples, Templates, How to Write A Permission Letter? (2024)


How to write a permission letter with an example? ›

Subject: Requesting Permission for Granting Leave

And I'm writing to ask for permission to take a three-day leave from November 20th to November 23rd. The reason for my leave is that my cousin is getting married, and I need to travel out of town; the journey will take one day each way.

How to write a letter giving someone permission to do something for you? ›

Answer. The format of an authorization letter should include the date, the name of the person to whom it is addressed, details about the person who has been authorized (such as name and identity proof), the reason for his absence, the duration of the authorized letter, and the action to be performed by another person.

How do you write consent for permission? ›

Salutation or Greeting: Dear Sir/Ma'am, Body of the letter: (Explain why you are providing or requesting consent.) Don't forget to include all pertinent information, such as the date, event, location, and name. Finish the letter by signing off and beginning to accept the consent's terms and conditions.

How do you politely ask for permission in a letter? ›

I am writing to ask your permission to use [give full citation of the work] for the purpose of [describe the intended use in sufficient detail]. Please complete and return this form to me at your earliest convenience. Thank you very much for your consideration.

What is an example of a permission statement? ›

I am writing to request permission to copy [identify work or excerpt to be copied] for use in my class, [name of class], during the _________ semester. [Or explain other purpose.] A copy of the article [or “excerpt and copyright page”] is enclosed.

What are some examples of permission? ›

  • They got/received permission from the city to build an apartment complex.
  • The teacher gave me her permission to go home early.
  • He asked (for) my permission to paint his room.
  • You have my permission.

What is an example of a good authorization letter? ›

Q4 - What is an example of a good authorization letter? Ans -Dear [Name of Reciever], I, [Your Full Name], do hereby give [Authorized Person's Full Name] full authority to act on my behalf in any way about to [Include the Reason for Authorization, such as financial transactions, document signing, record access, etc.].

What is the wording to give permission? ›

Give the Permission

The following sample wording might work for some situations: ? I (insert full name) give permission and consent to (full name of person to whom permission is given) to (identify the activity including the name of a child if appropriate).?

How to start a permission? ›

If you are sending the letter to a specific person, address them by their professional title and full name. State your purpose. Begin with a direct statement clearly stating the letter's purpose. Include the full names of yourself, your child, and the person you are granting permission to.

How do I write a written permission? ›

  1. 1 Know your rights. Before you write your permission request letter or email, you should understand the basics of copyright law and fair use. ...
  2. 2 Identify the owner. ...
  3. 3 Be specific and concise. ...
  4. 4 Be polite and professional. ...
  5. 5 Follow up and keep records. ...
  6. 6 Review and revise. ...
  7. 7 Here's what else to consider.
Apr 17, 2023

What is an example of a consent statement? ›

Consent to Participate

I have been encouraged to ask questions and all of my questions have been answered to my satisfaction. I have also been informed that I can withdraw from the study at any time. By signing this form, I voluntarily agree to participate in this study.

How do you write a good consent form? ›

Considerations in preparing the informed consent document:
  1. Elements of consent present.
  2. Complete explanations.
  3. Lay language.
  4. Protection of confidentiality.
  5. No unproven claims of effectiveness.
  6. Device studies include a statement that the study includes an evaluation of the safety of the test article.

What is the most polite way to express permission? ›

Phrases and Expressions to Give Permissions
  • Go ahead.
  • Sure, please do.
  • No problem.
  • Feel Free.
  • Yes, you can.
  • Yes, you may.

How to write a letter giving someone permission to do something? ›

Include names, dates, times, and places appropriate for the type of permission you are giving. If the recipient must take any steps upon receipt of the letter, include exactly what the recipient needs to do. You may also need to include addresses, phone numbers and, any other official numbers or designations.

How do I end a letter of permission? ›

In closing, thank the authority for entertaining the permission letter. Afterwards, write “Yours' faithfully” or “Yours Sincerely”. Then, mention your signature and name.

What is an example of a letter of authorization giving permission to someone? ›

Dear Recipient's Name, I, [Your Name], hereby authorize [Recipient's Name] to act on my behalf in [Specify the task or action], effective from [Start Date] to [End Date]. [Receiver's Name] is authorized to carry out all essential tasks and make all choices related to [Name the activity or action].

How do you politely give permission? ›

Phrases and Expressions to Give Permissions
  1. Go ahead.
  2. Sure, please do.
  3. No problem.
  4. Feel Free.
  5. Yes, you can.
  6. Yes, you may.

How do I give someone written permission? ›

There are a few tips that will help to make a letter of permission more effective.
  1. Address the Letter. ...
  2. Identify the Purpose of the Letter. ...
  3. Give the Permission. ...
  4. Sign and Date the Letter of Permission.

How do you express permission in a formal way? ›

May is the most formal way to ask for and give permission. May I see your passport, please?

Top Articles
Latest Posts
Article information

Author: Kerri Lueilwitz

Last Updated:

Views: 5954

Rating: 4.7 / 5 (47 voted)

Reviews: 86% of readers found this page helpful

Author information

Name: Kerri Lueilwitz

Birthday: 1992-10-31

Address: Suite 878 3699 Chantelle Roads, Colebury, NC 68599

Phone: +6111989609516

Job: Chief Farming Manager

Hobby: Mycology, Stone skipping, Dowsing, Whittling, Taxidermy, Sand art, Roller skating

Introduction: My name is Kerri Lueilwitz, I am a courageous, gentle, quaint, thankful, outstanding, brave, vast person who loves writing and wants to share my knowledge and understanding with you.