Learn how you can invite your employees through QuickBooks Online Payroll to see and print their own pay stubs and W-2s online. They can also opt for a "paperless W-2". And you can invite your new employees to add some personal info.
Note: If your employee has access to your QuickBooks Online account, make sure they use a different email for Workforce than the one they use to sign in to QuickBooks Online.
Add your employee’ name and email address. They’ll automatically get an email with instructions to set up their Workforce account so they can see their pay stubs and W-2s, and select the Paperless W-2 option.
If you want your new employee to add their personal info, select the Ask this employee to enter their personal, tax, and banking info with QuickBooks Workforce checkbox.
Select Done.
Invite existing employees
You can invite multiple employees at once, or an individual employee to view their pay stubs and W-2s.
Check the boxes next to the names of the employees you want to invite and enter their email addresses.
When finished, select Send invitations.
What happens next
Your employee will receive an email with a link to set up and use QuickBooks Workforce. Once set up, they can add their personal info, (if you selected this option) opt out of a mailed copy of their W-2, and then view their pay stubs and W-2s.
Once an employee accepts the invitation in the email, they’ll be able to create their own Intuit account. This allows them to manage their own user ID, personal settings, and security info.
You and your employee can also upload profile pictures:
Only one picture will be saved and will override previously uploaded pictures.
You're able to turn on or off the ability to upload photos on the employee side.
Note that we do not monitor the content of the photo.
To see the status of your employee’s setup, select Payroll, then Employees. Your employee list shows the status.
Check out this video to see the employee experience
Check out this video to set up and use QuickBooks Workforce through a web browser:
To watch more how-to videos, visit our video section.
Once the QuickBooks Workforce account is set up, your employees can track their time through QuickBooks Workforce mobile app:
Go to Payroll and select Employees (Take me there). Select Add an employee. Add your employee' name and email address. They'll automatically get an email with instructions to set up their Workforce account so they can see their pay stubs and W-2s, and select the Paperless W-2 option.
In QBDT, go to Employees from the top menu, then select Manage Payroll Cloud Services. Toggle the status to ON under QuickBooks Workforce. Choose Invite Employees. Pick the employee you need to give access to, then add their email address.
The correct statements about how clients can invite employees to QuickBooks Workforce are via email or through a unique invitation link. Therefore, the true statements are option a) Clients can invite employees via email and b) Clients can invite employees through a unique invitation link.
Tap Money.To view or download your current pay stub, from Latest Paycheck, tap View details.Then tap Download. To view other pay stubs, from All Paychecks, tap View.
Go to the Accounting Firms section.Enter your accountant's email address and first/last name (optional).Click Invite. They will receive an email with a link for signing in to your company.
Go to Settings ⚙ and select Manage users.Select Add user, then enter the user's First name, Last name, and Email.Select the Roles ▼ dropdown then select the role you want to assign to the user. Review the features this role gives access to.
Send a new invite or resend an invite to an individual team member: In QuickBooks Time, go to My Team and select a team member to open their details. In General, select Send invite or Resend invite.
Employees can use the QuickBooks Workforce app to clock in and out, view pay stubs, view tax documents, view time sheets, review staffing, and track projects.
The IRS has specific guidelines on when a worker should be considered an employee as opposed to an independent contractor. There are three main factors that determine a worker's status – behavioral control, financial control , and relationship of the parties.
QuickBooks Workforce makes it easy and secure for you to view and manage your paychecks, W-2's, and other employee info. Your employer will send you an email invite to Workforce on your first pay date.
Introduction: My name is Arline Emard IV, I am a cheerful, gorgeous, colorful, joyous, excited, super, inquisitive person who loves writing and wants to share my knowledge and understanding with you.
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